Accounts Payable & Gifts Administrator

Reports to: Director, Finance and Administration and Senior Manager, Philanthropy and Public Engagement

Location: Toronto, flexible hybrid

Position Type: Permanent, Full-time

Language: English (required) and French (preferred)

Travel: Infrequent travel within Canada

Hiring Range: $51,000 to $53,000 with competitive benefits

Job Requirement: Must be able to work in Canada

Closing Date: May 8th, 2023 at 5PM EST

THE OPPORTUNITY

Are you an organized, client-centred individual, with some accounting experience, who loves to make a difference in the world? At Crossroads International, our team works hard every day to ensure our financial and philanthropic responsibilities are carried out to support not only our policies, procedures, standards and systems but with an eye to fulfilling our mission and demonstrating our values. The Accounts Payable & Gifts Administrator is an integral part of both the Finance and Philanthropy teams and works in close collaboration with members of both teams across all offices in Canada and Africa. Reporting to the Director of Finance and Senior Manager Philanthropy, the incumbent is responsible for weekly and monthly processing of payment requests and gifts received, coordinating, and ensuring smooth day-to-day financial operations. This position will be the first point of contact for external vendors and donors and will be responsible for reviewing incoming payment requests for accuracy and processing payments. They will also be responsible for ensuring incoming gifts are recorded to the appropriate fund and maintaining concordance between the Accounting and Fundraising databases.

HOW YOU WILL MAKE AN IMPACT

1. Accounts Payable Processing (55%)

• Review and process weekly payment requests and reconciliations in a timely manner and in accordance with organizational policies
• Enter Accounts Payable invoices and payments in Financial Edge
• Maintain Accounts Payable subledger, including ensuring completeness of supporting documentation attached in Financial Edge
• Communicate with vendors/suppliers on Crossroads accounts and/or payments, as required
• Prepare departmental payment requests and credit card reconciliations for approval
• Provide internal training on functions related to role including AP processes and the Chart of Accounts

2. Gifts Processing (35%)

• Process monthly and one-time gifts from payment service providers in a timely manner
• Deposit cheques to organization bank account
• Issue one-time and annual tax receipts
• Follow up on donor questions and update payment records
• Reconcile between payment providers, Raiser’s Edge, Financial Edge, and bank accounts
• Work closely with Philanthropy team to ensure integrity of donor data

3. Administration and Other Duties (10%)

• Process and distribute incoming mail for the Toronto and Montreal offices
• Assist with filing and general office administration
• Assist with ad-hoc finance and philanthropic duties
• Support organizational goals and objectives as part of the strategic and operational plans

WHAT YOU WILL BRING TO CROSSROADS

• Minimum language requirements:
  • English (advanced)
  • French knowledge is an asset
• Post-secondary diploma in Accounting, Business Administration or relevant field
• Minimum of one (1) year of full cycle accounting experience in a computerized environment
• Knowledge and experience in applying relevant accounting principles (Canadian GAAP)
• Previous experience within a not-for-profit environment is an asset; interest in international development and/or volunteer organizations preferred
• Proficiency in MS Excel; experience with Financial Edge and Raiser’s Edge an asset
• Very strong organizational skills with high attention to detail
• Strong initiative and sense of ownership of work
• Commitment to growth, development and personal leadership
• Commitment to inclusion, equity/equality, women’s rights, diversity and empowerment
• Innovative thinking, results and solution orientation
• Excellent client service approach
• Strong communication & interpersonal skills

WHAT WE OFFER

• An equitable, inclusive, collaborative work environment where you have the opportunity to make an impact daily.
• Enthusiastic encouragement to develop both personally and professionally, taking advantage of a range of learning and development opportunities available to our staff.
• A hybrid working model to allow you to enjoy the benefits of both office based and remote working.
• An excellent, competitive benefits plan for you and your dependents.
• 3 weeks of paid vacation, 3 weeks of wellness leave and 3 days of professional development leave.
• Annual cost of living increases, pending Board approval, and salary equity reviews every three years.

ELIGIBILITY CRITERIA AND ESSENTIAL CONDITIONS

• Share Crossroads’ values and ethical standards, particularly:
  • A commitment to preventing, mitigating and responding to sexual violence,
  • A commitment to gender equality, and
  • A commitment to anti-racism.
• To work an average of 35 hours per week, where some overtime may be required
• Infrequent travel in Canada and overseas may be required

THE ORGANIZATION

Crossroads International is a leading Canadian volunteer cooperation agency which has been advancing equality for women and girls and eradicating poverty in some of the world’s poorest countries in Africa for over 60 years. Crossroads invests in local partner organizations in 9 countries who are best positioned to meet the needs of their communities. With them, we pilot innovative approaches, and empower women and girls to become leaders and live free from violence. Every year Crossroads engages hundreds of experienced volunteers and staff North and South who apply their expertise locally to address poverty and inequality. The organization’s 50+ employees are based in Canada, Senegal, Ghana and Tanzania, and Crossroads’ volunteers fulfil over 100 mandates per year.

Crossroads is committed to principles and values of access and equity. Candidates from diverse groups are encouraged to apply.

Crossroads is also committed to preventing and addressing sexual misconduct and advancing anti-racism. To that end, the organization is a signatory to Cooperation Canada’s Leaders’ Pledge on Preventing and Addressing Sexual Misconduct and the Anti-Racism Framework for Canada’s International cooperation sector.

OUR VISION

ONE WORLD where poverty is eliminated, equality prevails, and the rights of women and girls are fulfilled.

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How to Apply:

If you are interested in joining a dynamic international development organization, please submit your resume and cover letter in one document (Word or PDF) before 5 pm EST on May 8th, 2023 by e-mail to [email protected]. Applications must include “Accounts Payable and Gifts Administrator – Your Name” in the subject line of the email. Applications received after the deadline will not be considered. Not sure you have everything we’re asking for, but know you can make a big impact? Tell us your story and we will be happy to consider you.

Crossroads is an equal opportunity employer. Recruitment and selection procedures reflect this commitment. Crossroads is committed to diversity in the workforce and individuals from all minority groups are encouraged to apply.

We thank all applicants in advance, however only those selected for an interview will be contacted.

To learn more about Crossroads please visit our website (https://cintl.org/).