Director – Finance & Administration

Summary

As an executive team member, the Director – Finance & Administration oversees finance systems, day-to-day financial operations, IT and data, administration, and facilities and drives overall organizational effectiveness, focusing on strengthening operational capacity and managing risk.

Description

Director – Finance & Administration

We’re following Jesus where the need is greatest, working through local churches across the Global South to unlock people’s potential and helping them to discover that the answer to poverty is within themselves. When disasters strike, we respond quickly. We won’t stop until poverty stops.

Tearfund Canada is a nimble and efficient $9 million member of the worldwide Tearfund family and the Canadian Foodgrains Bank. We have only 14 staff and concentrate our humanitarian aid and development efforts through excellent nationally-led partners in 8 countries in Africa and Asia, as well as Canada’s First Nations.

Is this role for you?

• You love accounting
• This is a fabulous opportunity for a multi-tasker wanting to serve in a growing faith-based International Development organization.
• Do you enjoy working behind the scenes in an organization with a vision to see all people freed from poverty, living transformed lives and reaching their God-given potential?
• Do you demonstrate an exceptional level of initiative (seeing what needs to be done and doing it), flexibility, keen attention to detail, and a proven track record of self-direction, follow-through, and dependability?

POSITION DESCRIPTION

Title:                Director – Finance & Administration

Reporting:       CEO

Position Type: Full-time

Benefits:          Comprehensive benefits plan and matching RSP

Environment:   Based three days per week in our Markham Office, plus hybrid, if desired.

POSITION OVERVIEW

As an executive team member, the Director – Finance & Administration oversees finance systems, day-to-day financial operations, IT and data, administration, and facilities and drives overall organizational effectiveness, focusing on strengthening operational capacity and managing risk.

You bring strategic vision AND tactical finesse to using business tools and have a deep understanding of how to use data to drive business decisions.

You ensure all areas of responsibility are carried out in support of Tearfund’s mission, strategic priorities, policies, standards, and systems.

KEY PERFORMANCE AREAS

The Director – Finance & Administration is responsible for the administration of the following:

Financial Services – 60%

This person is the finance department of the organization.

1. Prepares annual budget and analysis of income and giving patterns for projection purposes.
2. Provides monthly reports and statements of Income & Expenditure on a timely basis
3. Financial Analysis – provide ongoing financial analysis, projections and assessment and makes recommendations for streamlining to ensure efficiency and cost containment, advising the Executive Director on any economic issues relevant to the organization.
4. Maintains accurate fund accounting per financial guidelines/policy provided by the CEO and Board of Directors.
5. Monitors cash flow. Prepares projections for internal fund transfer purposes and transfers funds to international partners and the Tearfund equity account with the Canadian Foodgrains Bank.
6. Ensure smooth operation of Accounts Payable, Payroll and Benefits, and Group retirement savings plan, and makes recommendations for improvement.
7. Manages and invests the organization’s cash resources to provide security, liquidity and availability of funds. 
8. Prepares monthly reconciliations of bank accounts and reconciliation of Sage and Raiser’s Edge account balances. Monitors account receivable and employee travel advances. Enters all accounting data into the Sage system.
9. Prepares the applications and supporting documents for GST and PST rebates.
10. Prepares T3010 annual statement and other reports as required by the Canadian Revenue Agency, Global Affairs Canada, etc.
11. Coordinates the business of the Board Audit Committee and prepares relevant financial information for the CEO and Board of Directors
12. Coordinates annual audit and funder audits, consulting with the external auditors to ensure that generally accepted accounting principles are handling all significant accounting issues
13. Reviews and ensures finance and administration policy and procedure manuals are kept up to date.

Organizational Administration – 30%

1. Manages (and understands the complexities of) the processing and receipting of all donations through Raisers Edge (our present CRM) and interfacing that with reports to the fundraising and marketing teams.
2. Build and manage corporate scorecards, dashboards and regular reports
3. Manages IT services through an outside consultant to ensure organizational effectiveness
4. Supports the CEO in human resources management
5. Ensure compliance with legislation pertaining to Accessibility and Occupational Health and Safety Acts. Ensure effective and adequate policies, systems, and trained personnel are in place for Emergency/Incident Management
6. Oversees negotiation and fulfillment of service contracts, including, but not limited to: office equipment, landlord, internet, file management, etc. Maintain internal control system for maintenance activities

Other duties as assigned – 10%

Participate in activities, initiatives, and special projects as requested

Skills, competencies and qualifications

• Passion. Fully aligned with the Mission, Vision, and Core Values of Tearfund Canada. Concern for and interest in issues of poverty, food security, and social justice
• Technical Prowess. We’re cloud-based. Digital proficiency in Sage, or similar accounting software, Microsoft Office and G Suite is a must, with demonstrated ability to merge documents and perform pivot tables. Digital communications, tracking, and tools are the norm. Experience with Raiser’s Edge, customer management systems or other database systems is part of everyday life.
• Communication. Speak, listen, and write in a clear, confident, and brief but thorough manner using practical tools and techniques. Great sense of humour
• Organization/Project Management. Determine strategies to move projects forward, set goals and focus on priorities, create and implement action plans, document, evaluate, and learn. Seeks clarification when unsure of expectations
• Hustle/Persistence. Highly motivated with a positive attitude.
• Relationship Building. High degree of emotional intelligence. Patient with a high volume of requests and the ability to maintain a professional demeanour with difficult people
• Evidence-Based Decision Making/Problem-Solving. Draw insightful conclusions from the information. Create plans that are informed by data and experience. Assess situations to determine the importance, urgency, and risks and make decisions in the interests 
• Conscientious. Committed to continuous improvement and optimization – there’s always a way to improve something. Great attention to detail – nothing gets past you.
• Faith – walk.  All roles within Tearfund Canada require the willingness to share in times of Scriptural reflection and prayer, a readiness to engage with our faith-based constituency and partners and active membership or participation in a Christian church.

Scope:             Budget 2023 – $9 million

Committees:    Audit Committee

Note:                Restriction of vacation: during the audit preparation and budget preparation

Location:         This position is based in Markham with office attendance required 3 days per week.

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How to Apply:

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