Events Coordinator and Administrator (Part Time, Temporary)

BACKGROUND

Dignity Network Canada (DNC) is a vibrant network of 60+ member organizations based in Canada, and a growing organization which works with, alongside, and on behalf of this network. Our shared vision is for a world in which people of diverse SOGIESC (often globally termed LGBTIQ+ communities) can survive, thrive, and be treated with dignity, everywhere. We work together to help build a movement in Canada, and globally, that can make this world a reality. Established in 2020, Dignity Network Canada is a national non-profit organization governed by a Board of Directors. During 17-18 November 2025, DNC will convene, together with partners, a strategic meeting focused on raising resources for global LGBTIQ+ rights movements and outcomes. This will convene key advocates and grantmakers from Canada and internationally.

JOB DESCRIPTION AND DUTIES

• Act as first point of contact for all practical inquiries from delegates and staff internally in the lead up to the event
• Source flight options and book flights for international delegates (in accordance with Global Affairs Canada’s flight booking policy) or check and approve this work if it is carried out by a third-party service
• Liaise with the meeting venue and main hotel to ensure they have an accurate list of delegate names, dates, and other details required in the lead up to the event.
• Ensure international delegates receive and sign for their per diems, including handling cash and working with the hotel to ensure efficient working
• Source and manage appropriate catering and refreshments for delegates during the two-day convening, including meeting days (November 17th-18th) and evening social events on November 16th and 17th
• Ensure delegate access and dietary needs are attended to during the events
• Update spreadsheets with current information concerning delegate attendance, travel information, etc.
• Ensure invoices and receipts are passed to relevant team members and filed in a timely manner
• Attend weekly planning meetings concerning the event, and a final wrap-up meeting to debrief on event learning
• Work with Dignity Network Canada team members in supporting broader staff and organizational engagement in the lead up to, and duration of the event
• Other administrative or coordinating duties as required by the Director of Programmes, Partnerships, and Learning, and the Communications and Public Engagement Officer

PERSON DESCRIPTION

• Strong organizational and project management skills; able to streamline digital filing systems, maintain internal records, and monitor project timelines.
• Effective time management and ability to work flexible hours – availability in-person in Montreal, November 16-18 2025.
• Strong oral, written, and digital communication skills in a team setting.
• Team player with strong interpersonal and cross-cultural communication skills.
• Interest in human rights, equity, and global LGBTIQ+ advocacy; experience in nonprofit, coalition, or community settings an asset.
• Post secondary studies (can be concurrent with role) and/or extracurriculars related to project and event management, social sciences, human rights/social justice, international affairs an asset.
• Bilingualism (especially French and/or Spanish) an asset.
• Authorized to work in Canada.
• Access to a device and a remote workplace for work-at-home tasks.

How to Apply:

Please submit a CV and very short cover letter (up to one page) to the form linked below no later than Tuesday September 16 (5.00pm Eastern).

All those selected for an interview will be contacted. The first round of interviews should take place during 18-19 September and we hope to fill the position for a start date during the week of 22 September 2025.

Apply here!