Logistics Assistant, NCIM
The National Council of Indigenous Midwives’ (NCIM) mission is to promote excellence in reproductive health care for First Nations, Inuit, and Métis communities. The Canadian Association of Midwives (CAM) is the national professional association representing midwives and the profession of midwifery in Canada. Both organizations are governed autonomously but share office space and resources and both are staffed by a passionate team of individuals dedicated to providing support for midwives and the profession of midwifery across Canada and globally.
Job Summary
Under the direction of the Manager, Operations, the Logistics Assistant will provide the necessary administrative support for NCIM’s national operations and projects. Responsibilities will include booking travel, organizing meetings and minutes, and event logistics, preparing expense reports, formatting documents including contracts, drafting correspondence and communication with internal and external stakeholders. Additional responsibilities to support NCIM projects and operations may also be assigned.
Office Administration and Support
- Liaise with the travel agent to coordinate cost-effective, sometimes complex travel logistics for staff, volunteers, and consultants, domestically and internationally.
- Respond to general enquiries in a timely manner; forward incoming emails to the appropriate person as required.
- Assist with scheduling meetings and minute taking.
- Update and maintain the NCIM membership and supportive membership lists.
- Perform general clerical duties such as photocopying, faxing, mailing, and filing.
- Maintain hard copy and electronic filing system per organizational policies.
- Create and modify documents using Microsoft Office 365 (SharePoint, Word, Excel, Power Point).
- Provide support with the development of contracts, position descriptions, and terms of reference.
Financial Administration
- Assist in the review and completion of financial and procurement documents, such as travel advances, invoices and expense reports.
- Review procurement documents for accuracy and liaise with CAM’s finance team as required.
- Other duties as assigned.
Qualifications, Skills, and Knowledge Requirements
At NCIM, we recognize that experience comes in many forms, and a willingness to learn goes a long way. If your experience is close to what we’re looking for, please consider applying.
First Nations, Inuit and Métis individuals are strongly encouraged to apply.
- Education (i.e. CEGEP level or other) in administration, secretarial studies or relevant discipline, or equivalent combination of education and experience is required.
- Excellent judgement and strong communication skills (verbal and written).
- Sound customer service skills (courtesy, discretion, flexibility, diplomacy) and attention to detail is essential.
- Ability to remain professional while working under pressure.
- Excellent ability to organize, manage multiple tasks, self-manage and prioritize; ability to meet tight deadlines.
- Strong computer skills in Microsoft Office (Word, Excel, Power Point, Outlook, Access).
Additional Assets
- Experience coordinating travel logistics, domestically and internationally.
- Experience working with Indigenous organizations or communities is an asset.
- Professional working proficiency in French is an asset.
- Experience in the non-profit sector is an asset.
Working Conditions & Location
- Remote position; preference will be given to applicants in Montréal, Québec.
- Full-time position (35hrs/week).
How to Apply:
Please follow these instructions:
- Send your CV and a cover letter in one PDF document and ensure that your first and last names and “NCIMLogisticsAssist” are included in the file name. Applicants without a cover letter will not be considered
- Send your PDF by email with the subject “NCIM Logistics Assistant Application” to [email protected]
- Deadline for applications is 5 p.m. EDT on July 3rd, 2023.
We thank all applicants for their interest however, only applicants selected for an interview will be contacted.
