Request for Proposal: Graphic Design – 2024 Annual Report

The Anti-Racist Cooperation (ARC) Hub is a dedicated coordination secretariat and a resource center for the sector. Our goal is to help Canadian international development and humanitarian organizations improve their ability to integrate anti-racism and intersectional feminism into their work in the creation of resources, knowledge sharing spaces, networks of support and training. The ARC Hub is hosted by Cooperation Canada and funded by Global Affairs Canada.

The purpose of this RFP is to solicit proposals from graphic designers or design teams who wish to work with the ARC Hub team to design our 2024 Annual Report that will be published in September 2024.

The selected graphic designer will be responsible for designing a visually engaging and accessible report that captures the data, key insights, and recommendations of the 2024 Annual survey. It should reflect the progress made regarding our collective commitments to the Anti-Racism Framework. Indeed, the annual report aims at sharing performance measurement indicators that will guide organizations on the anti-racism journey and contribute to improving sector-wide data on the progress made towards a more antiracist sector and society. The visual identity of the report must reflect the progress made since 2021, meaning that the evolution of the data can be captured and compared with previous years.

Scope of work

In addition to the visual design of the report, the designer is expected to develop social media templates that are Canva compatible for our social platforms (Twitter, LinkedIn) based on the report’s visual identity. The aim is to highlight the report’s key data, promote it and engage our audience. For each of the platforms, we would like to have visuals that can be used for tree mains purposes: engaging our audience with the 2024 Annual Report, promoting it and its launch, and highlighting key data and findings.

Brand Voice Attributes (Report branding attributes)

We would like to have a report that is visually bright, playful, and modern while still being confident and bold. We are in work that has trouble being professionalized and taken seriously so we want to keep some youthful levity while also being clear and trust inducing as serious and important stakeholders in the sector. We want our visual impact to match our words and values while reflecting and accommodating different learning styles. We aren’t afraid to show personality and play with colors!

Target Audience

We are attempting to reach out to the following targets with our 2024 Annual Report:

• Canadian international cooperation sector organizations and their staff
  Global Affairs Canada
• Equity professionals
• Elected officials and political staff, particularly those responsible for foreign policy or development assistance issues.
• Canadian social impact stakeholders: Individuals or organizations that work outside our sector but have a significant societal impact.
• Canadian foreign policy community: Embassies, consulates, delegations, etc.
• Our own staff members, interns, and volunteers

The designer/design team is expected to work remotely, providing remote support to the ARC Team. The consultant will be expected to engage using online platforms including Canva, Microsoft Teams, and Zoom.

Consultant experience & skills

• Knowledge of/expertise in report design and socials media assets
• Knowledge and competence in accessible design
• Fluency in English and/or French an asset

Evaluation

Cooperation Canada is committed to justice, diversity, equity, inclusion, and anti-racism. Cooperation Canada is a signatory to the 2021 Anti-Racist Cooperation Framework. Inclusive procurement considerations must be included in the selection criteria for purchasing. The goal is to provide equitable opportunities for vendors of all sizes and backgrounds, including Black, Indigenous, and people of color (BIPOC)-owned vendors as well as, vendors representing diverse gender identities and abilities, to be successful in a procurement process. Including inclusive procurement, considerations can help reduce unnecessary barriers for diverse vendors when bidding on opportunities. Inclusion criteria are included in all procurement processes the vendor’s election criteria.

• Relevant experience (30%)
• Technical ability, clients, CVs
• Familiarity with Canva, report design, creating templates, etc.
• Creating individuality in a very traditional learning sector
• Quality of proposed work structure describing the key elements of the approach that would be employed by the consultant in undertaking this project (30%)  
• Cost (20%)
• Inclusion, diversity, environmental considerations, and fair labor practices (20%)  
• Please let us know if your organization is a BIPOC-owned vendor or owned or managed by other equity-seeking groups (BIPOC, diverse, differently abled)
• Tell us how your organization is committed to diversity, equity,and inclusion
• Tell us about your experience improving accessibility in design

---

How to Apply:

Interested graphic designers are requested to submit a detailed proposal outlining their approach, timeline, and estimated budget for the project. Please include samples of previous work or a portfolio demonstrating relevant experience in report design. Submissions are not expected to be overly elaborated, excluding appendices such as CV/resume and demonstration of interest. They must include:

– Relevant Experience may include examples of past projects.
– Proposed structure including a rough timeline of the project. Please include when you will require feedback/collaboration from the team.
– Demonstration of interest which can be shared however you see fit
– Financial proposal* Please indicate in your quote the budget needed to create the visual identity and communication tools. We are hoping to work with you on finding what is possible within those guidelines.

Proposals will be accepted until July 19th, 2024.

Applications will be evaluated on a rolling basis. To submit your application, email [email protected] with your package and the subject line: Name – ARC Hub Graphic Designer – Annual Report

*Please note that all proposals should include clear pricing. All costs must be itemized to include an explanation of all fees and costs. All costs included in the proposals must include any outsourced or contracted work.

Clarification of terms and conditions of the RFP document and RFP process and all other inquiries shall be directed to [email protected]

Click here to apply!